United Nations Development Programme (UNDP) UAE Jobs Careers 2022 – Apply Online For Administrative Jobs In UAE

• UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

  UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

  Under the guidance and direct supervision of the Programme Management Officer and the overall supervision of the Representative, the Administrative ensures effective delivery of services in the UNODC Office for the GCC Region (OGCCR) to support the implementation of the UNODC’s Strategic Partnership with the GCC Countries and related programme framework, under the umbrella project “Establishment of the UNODC Office for the GCC Region” (AREU51). The Administrative promotes a client, quality and results-oriented approach consistent with UNODC rules and regulations.

  The Administrative works in close collaboration with the Operations, Programme and Projects staff in UNODC OGCCR as well as UNODC HQ and UNDP staff as required for resolving complex finance-related issues and exchange of information
  Duties and Responsibilities
  Summary of Key Functions:

  

  Support to formulation of programme strategies and implementation of UNODC’s Strategic Partnership with the GCC Countries and related programme portfolio

   Support to management of UNODC OGCCR

   Administrative and financial support to UNODC OGCCR

   Support to resource mobilization

   Facilitation of knowledge building and knowledge sharing

   Any other task assigned by the Supervisor

  1. Supports formulation of programme strategies and implementation of UNODC’s Strategic Partnership with the GCC Countries and related programme portfolio, focusing on achievement of the following results:

  

  Collection, analysis and presentation of background information for the preparation of regional and national programmes, draft project documents, work plans, budgets, proposals on implementation arrangements (including in the context of the UN Sustainable Development Cooperation Frameworks developed at country level, if any), as well as for the effective application of RBM tools and the establishment of management targets.

   Collection of information against M&E indicators; analysis of programme implementation rates, including identification of operational and financial issues and development of solutions; presentation of programme results.

   Provision of support in the implementation and coordination of programme/project activities and outcomes to ensure timely execution and compliance with project documents.

   Provision of inputs to the preparation of UNODC OGCCR regular and ad hoc reporting exercises.

  2. Supports management of the UNODC Office for the GCC Region, focusing on the achievement of the following results:

  

  Creation and revision of projects in ProFi and Umoja, including development/review/update of master staffing and budget tables.

   Determination of grant consumption; preparation and submission of required budget projections, as well as unreleased and released budgets in Umoja; financial close of grants and operational close of projects.

   Provision of guidance to the executing agencies on routine implementation of projects.

   Presentation of information for audit of projects; support for the implementation of audit recommendations.

   Provision and coordination of inputs to the elaboration of internal Standard Operating Procedures (SOPs) for administration and finance.

   Translation of correspondence and documents, when needed.

   Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.

  3. Provides administrative and financial support to the UNODC Office for the GCC Region, focusing on achievement of the following results:

  

  Preparation/review of project financial reports.

   Conduct of budget check for requisitions, POs and vouchers.

   Performance of a Buyer role in Umoja, creation/revision of POs for goods and services and creation of funds commitments for consultancies, cost recovery and other charges.

   Submission of payment requests in Umoja upon confirmation that service entry sheets or good receipts are approved; review of inter-office memoranda for payment processes.

   Performance of a Travel and Shipment Administrator role in Umoja, submission of travel authorizations and expense reports for non-staff and follow up on their approval.

   Maintenance and regular review of the internal expenditures control system which ensures that UNDP vouchers are verified and matched in the dedicated portal; transactions are correctly recorded and posted in Umoja; travel claims are settled; VAT refund claims of the office are duly processed.

   Timely corrective actions to resolve/settle/liquidate outstanding commitments; coordination of inputs to accrual exercises.

   Preparation of budget information for the submission of HRARs and RoAs in ProFi relating to international staff contracts.

   Provision of inputs to the development of job descriptions for new project staff positions, consultancies and internships.

   Provision of support in recruitment processes including coordination of vacancy announcements with UNDP, screening of candidates, organization and participation in the interview panels, writing of interview reports, and submission of requests for recruitment to the UNDP office concerned.

   Preparation and review of correspondence, faxes, memoranda and reports in accordance with UNODC OGCCR’s SOPs.

   Support to the organization of programme activities such as conferences, workshops, seminars, retreats.

   Maintenance and regular review of the filing systems for administrative and finance records and documents.

  4. Supports effective resource mobilization, focusing on achievement of the following results:

  

  Analysis of information relating to donors; preparation of donors’ profile for briefing materials.

   Tracking of and reporting on mobilized resources.

   Drafting of partnership and funding agreements in accordance with UNODC templates; coordination of clearance processes with HQ staff.

   Submission of data in Umoja for approval of new grants.

   Preparation of tailored materials to support advocacy and communication efforts towards programme stakeholders, partners and donors.

  5. Facilitates knowledge building and knowledge sharing in the UNODC Office for the GCC Region, focusing on achievement of the following results:

  

  Organization of training for the Operations/Projects staff on results-based management of programme and finance.

   Follow up on mandatory training requirements for the Operations/Projects staff.

   Synthesis of lessons learnt and best practices in programme and finance management.

   Sound contributions to knowledge networks and communities of practice.

  Impact of Results

  The key results have an impact on the overall performance of UNODC OGCCR and successful implementation of UNODC’s Strategic Partnership with the GCC Countries and related programme framework. By performing accurate analysis, data entry and presentation of information, the Administrative supports management in making informed decisions, thereby enhancing ability of UNODC OGCCR to ensure proper programme implementation and strengthen its position as a strategic partner of the GCC governments towards achieving sustainable development goals and targets.
  Competencies
  Core Competencies:

   Demonstrating/safeguarding ethics and integrity.

   Demonstrating corporate knowledge and sound judgment.

   Self-development, initiative-taking.

   Acting as a team player and facilitating team work.

   Facilitating and encouraging open communication in the team, communicating effectively.

   Creating synergies through self-control.

   Managing conflict.

   Learning and sharing knowledge and encouraging the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

   Informed and transparent decision making.

  Functional Competencies:

  Advocacy/Advancing A Policy-Oriented Agenda

  Level 1.1: Support the preparation of information for advocacy

  

  Identifies relevant information for advocacy for a variety of audiences

  Results-Based Programme Development and Management

  Level 1.1: Contributing to results through provision of information

  

  Provides information and documentation on specific stages of projects/programme implementation

  

  Provides background information to identify opportunities for project development and helps drafting proposals

  Building Strategic Partnerships

  Level 1.1: Maintaining information and databases

  

  Analyzes general information and selects materials in support of partnership building initiatives

  

  Maintains databases of donor information

  

  Tracks and reports on mobilized resources

  Innovation and Marketing New Approaches

  Level 1.1: Implementing processes and uses products

  

  Documents and tracks innovative strategies/best practices/new approaches

  

  Responds positively to new approaches

  Resource Mobilization (Field Duty Stations)

  Level 1.1: Providing information for resource mobilization strategies

  

  Maintains information/databases on potential and actual donors

  

  Maintains database of project files

  

  Provides data and information needed for preparation of project documents

  Promoting Organizational Learning and Knowledge Sharing

  Level 1.1: Basic research and analysis

  

  Researches best practices and poses new, more effective ways of doing things

  Job Knowledge/Technical Expertise

  Level 1.1: Fundamental knowledge of processes, methods and procedures

  

  Understands the main processes and methods of work regarding to the position

  

  Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

  

  Strives to keep job knowledge up to date through self-directed study and other means of learning

  

  Demonstrates good knowledge of information technology and applies it in work assignments

  

  Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

  Global Leadership and Advocacy for UNDP’s Goals

  Level 1.1: Research and analysis

  

  Identifies relevant information for advocacy for UNODC’s goals for a variety of audiences

  Client Orientation

  Level 1.1: Maintains effective client relationships

  

  Reports to internal and external clients in a timely and appropriate fashion

  

  Organizes and prioritizes work schedule to meet client needs and deadlines

  

  Responds to client needs promptly
  Required Skills and Experience
  Education:

  Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

  Experience:

  Six (6) years of progressively responsible administrative or programme experience is required at the national or international level.

  Experience in usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages.

  Experience in handling of web-based management systems.

  Experience in the usage of ProFi and Umoja is an asset.

  Language Requirements:

  Fluency in English and language of the duty station (Arabic).
  Disclaimer

  Important applicant information

  All posts in the SC categories are subject to local recruitment.

  Applicant information about UNDP rosters

  Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Over the past decade the understanding of, and commitment to, gender mainstreaming has enlarged considerably within the United Arab Emirates. In this regard, the UAE Gender Mainstreaming Initiative was launched in March 2006 under the directives of Sheikha Fatima Bint Mubarak, Mother of the Nation and Chairperson of the UAE General Women’s Union (GWU).

This Initiative comes as part of the UAE’s impressive moves towards enhancing good governance and gender empowerment and is implemented through the UAE’s umbrella women’s organisation, the GWU, in cooperation with the United Nations Development Programme (UNDP) in the UAE.

Nevertheless, few constraints remain, to be addressed including inadequate understanding of the linkages between gender perspectives and different sectors and competence development programmes in the different federal and national authorities.

Duties and Responsibilities

To that end, and following the success of the former collaboration between the esteemed organizations, the GWU seeks to issue knowledge products (booklets) serving as a manual/ reference guide for federal and national institutions, private sector and civil society organizations on how to integrate the gender perspective. Under the guidance and supervision of UNDP regional gender advisor, a consultant would be contracted to produce the booklet.

GWU and UNDP have specific roles in the successful implementation of the project. UNDP will coordinate and ensure the implementation of the project, provide technical support and coordinate with UNDP Regional Hub for advocacy and technical assistance.

The expected duration of the assignment is 20 days over a period of 5 weeks, whereas the consultant shall participate in a stakeholder’s consultation meeting in the United Arab Emirates (approximately 3 days).

Deliverables:

The Senior Consultant will be responsible for the formulation of the first UAE booklets serving as a manual/ reference guide for federal and national institutions, private sector and civil society organizations on how to integrate the gender perspective. The consultant would be contracted to draft the booklet aiming at representing a key reference to authorities from different sectors by providing a better understanding of how to advocate Gender mainstreaming in the UAE. The booklet should include the following:

A historical overview and analysis of gender equality in UAE in 43 years;
A timeline on major elements/events/decisions/laws that have advanced women’s equal position to men in the UAE;
Conceptual framework for a gender perspective;
Gender mainstreaming in policies;
Gender mainstreaming in the strategic planning;
Gender-responsive budgeting;
Vision 2022 and women’s empowerment;

Competencies

excellent communication and ‘people’ skills.
problem solving ability.
the ability to work well as part of a team.
confident presentation skills.
tact and diplomacy.
a persuasive manner.
effective written communication skills.

Required Skills and Experience

Education

At least a Master’s degree in Political Science, International Relations, Development Studies, Sociology or any relevant area.

Required Skills and Competencies

Not less than 10 years of relevant working experience.
Previous relevant experience in GCC would be an asset.
Strong communication and writing skills.
Language Requirements

Fluency in Arabic and English

Payment will be paid upon submission of a final draft of the booklet.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS:

Interested individuals must upload and submit the following documents/ information to demonstrate their qualifications to [email protected] no later than 26 November 2015:

Updated resume;
Technical and Financial proposal