Publicis Group UAE Jobs Careers 2022 – Apply Online For Office Administrator (Front Desk Support) Jobs In Dubai

Publicis Group UAE Jobs Careers 2022 | Apply Online For Office Administrator (Front Desk Support) Jobs Vacancy. Publicis Group UAE Jobs In Dubai, UAE. Find A Job For Publicis Group UAE Jobs Careers At Latest Jobs In UAE Government. You Can A Current Jobs Search in Dubai For Publicis Group UAE. New Jobs Posted From Publicis Group UAE Jobs. Publicis Group UAE Jobs Careers. Govt Jobs In Publicis Group UAE. All Candidate Apply For Office Administrator (Front Desk Support) Jobs In Publicis Group UAE 2022-23.

Welcome to Publicis Group UAE employment and staff recruitment in many locations around the world. Apply now to join a smart, creative, dedicated and passionate team working on some of the best projects. You can support their team to achieve that goal while developing your career path with some of the best talent in the business.

The job has come out for Office Administrator (Front Desk Support) in Publicis Group UAE Department. Interested candidates can apply for Publicis Group UAE. Baefore Applying Candidates Check Your Eligible Qualification & All Accepted Acknowledgments For Jobs.

Publicis Group UAE provides equal employment opportunities to all eligible candidates for future and present vacancies. The Company believes to prohibit discrimination based on religion, sex, national origin, race, color, age, disability, protected veteran status, marital status, genetic Information, gender identity, or gender expression. It also prohibits discrimination in decisions regarding recruitment, recruitment, referral, compensation, fringe benefits, promotion, job training, termination, or any other employment terms.

Publicis Group UAE Jobs Careers 2022 Apply Online For Office Administrator (Front Desk Support) Jobs Vacancy In Dubai, United Arab Emirates

Publicis Group UAE Jobs Careers Latest News In Dubai :- Publicis Group UAE Jobs Candidates Are Good news for job seekers. Publicis Group UAE  Jobs Careers Department Published A notice for different Jobs Vacancy In Dubai. Currently Publicis Group UAE Jobs Careers Office Administrator (Front Desk Support) Jobs. who are Candidate  experience can apply for Publicis Group UAE Jobs for Office Administrator (Front Desk Support) Jobs in United Arab Emirates. Salary will be given to the candidate after selection of AED 3,218 Per Month.

Publicis Group UAE Jobs Careers Information Table

Name Of Department Publicis Group UAE
Name Of Position/ Jobs Profile Office Administrator (Front Desk Support)
Apply Mode Online
Salary AED 3,218 Per Month
Job Location
Jobs in Dubai
Job Type Jobs In UAE (United Arab Emirates)

Publicis Group UAE Jobs Careers Description/Overview

We are looking for a professional Front Desk support administrator, and the role is pivotal to our organisation.

You are the first point of contact for any guests. This includes both internal and external visitors.

The duties include offering administrative support across different brands/agencies other than front desk support.

You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations.

Multitasking and stress management skills are essential for this position. This role requires you to be flexible.

Core Function and Responsibilities

 

Receive Visitors

 

  • greet visitors appropriately.
  • professionally determine the visitor’s needs.
  • maintain visitor record (face ID scanning and prevailing Safe Management Measures).
  • offer refreshments to visitors where appropriate.
  • direct visitors to the correct person and meeting room.
  • ensure back up when absent from reception desk.

Answer Phone Calls and Handle Walk-in Queries and Requests

 

  • answer and address incoming phone calls and requests in a timely and polite manner.
  • determine the purpose of the call or walk-in inquiries.
  • deal with queries and provide correct information promptly.
  • forward and direct the queries to the appropriate person.
  • take and deliver messages accurately and completely.

Manage Incoming Mail & Courier (Local & Overseas) Requests

 

  • sort and distribute incoming mail.
  • prepare outgoing mail for pick-up courier.
  • organise pick-up and courier deliveries.

Monitor Front Desk Security

 

  • monitor people coming and going through the reception doors.
  • access to the office is granted through a Facial Recognition system.
  • record, prepare and issue building access passes to employees.
  • prepare 3-month QR code office access form for freelancers, contract, temporary and interns.
  • be aware of and report suspicious activity.

Prepare new joiner, leaver or transferee Administrative Work

 

  • raise IMAC tickets.
  • work with IT to fulfil the IMAC request.
  • prepare new joiner admin onboarding.
  • issue light stationery or IT peripheral to new joiner.
  • assign lockers.
  • arrange printing of business card.
  • record and maintain office assets list.
  • prepare offboarding for leavers.
  • collect and record return of office assets.

General Financial Administrative Work

 

  • monitor and record office purchases.
  • order pantry purchases (Level 3/4 and APAC management area).
  • prepare purchase orders.
  • prepare new supplier form.
  • coordinate payment with the vendor.
  • prepare and submit senior leaders’ claims.
  • prepare and maintain spreadsheets and database.
  • basic coordination on invoice-related duties.

Basic Clerical and Office Maintenance Support

 

  • photocopy and collate documents.
  • maintain equipment and report any malfunctions.
  • Monitor and order office supplies.
  • update and maintain file documents accurately.
  • organise office cleaning schedule.
  • schedule and follow up on maintenance work (watering of plants, aircon, and copier).

Organize Meetings

 

  • book meeting room.
  • inform participants.
  • set up a meeting room with necessary stationery and equipment.
  • organise catering or food for the meeting.

Reception Area Maintenance

 

  • keeps the reception area clean and neat.
  • it must be tidy and presentable.

Ad-hoc Work

 

  • organise events.
  • support continuity among work teams.
  • contribute to the team effort.

Qualifications

To be successful as a professional front desk administrator, you should have a pleasant personality, as this is also a customer service role.

    • At least 5 years or more working experiences at front desk support or secretarial support to management level and a team.
    • Diploma, A level holders, and above in any discipline.
    • Punctual with strong attendance history.
    • Good time management skills.
    • Comfortable multi-tasking and prioritising tasks without guidance.
    • Excellent interpersonal skills.
    • Excellent communication skills at all levels.
    • Experience with administrative and clerical procedures.
    • Advanced MS Office including Word, MS Outlook, Excel, PowerPoint.
    • Takes initiative and with the ability to work independently.
    • Able to contribute positively as part of a team, helping with various tasks as required.
    • Diligent and willing to work beyond normal office hours, where required.

Apply Online

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