Northwestern University Qatar Careers 2023 Apply For Library Assistant Jobs In Doha, Qatar

Operates material handling equipment to shelve/retrieve items in/from the storage module. Responsible for the retrieval of all collection materials in various locations throughout the department. Assists with backlog by storing, updating, importing and creating records.  Reviews/revises student work with records.

Works with more difficult copy and complex material cataloging. Provides data inputting support for institutional repository.  Assists with acquisitions and other special projects. May assist in training lower level library staff and/or supervise the work of student assistants.

*Note:  Not all aspects of the job are covered by this job description.

Responsibilities:

Documents and Databases

• Performs pre-order and post-receipt searching in ALMA and OCLC.  Loads electronic records and invoices.
• Submits orders via EDI. Creates bibliographic and holdings records and purchase orders for firm-ordered, notification slips and approval materials.  Creates invoices in Voyager and pays for books received on firm order or approval.
• Catalogs items for which copy is found and performs authority work as necessary

Customer Service

•  Communicates with library staff as necessary regarding cataloging issues.
• Assists in the public service functions of the department

Daily Oversight of Work

• Supervises the work of student assistants
• Performs other duties as assigned.

required knowledge, skills, and abilities:

• A high school diploma, or the equivalent combination of education, training and experience from which comparable skills can be acquired
• 1-3 years of experience in a library or equivalent environment.
• One-year of experience in cataloging, acquisitions OR data entry.
• Familiarity with inventory control software, digital scanning equipment and software, and processes.

Assisting the professor in record keeping of of student attendance, including late arrivals and early departures
Managing the input of non-graded work in Canvas
Scanning, photocopying, and uploading articles or other reading materials
Coordinating library course reserves
Scheduling student presentations
Organizing and distributing learning materials
Other administrative or support functions as assigned

MINIMUM QUALIFICATIONS:

Patience whilst working with students
Attention to detail

PREFERRED QUALIFICATIONS:

Previous coursework in the same subject is preferable, but not mandatory
Junior or Senior

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to multitask, initiate and follow-through on projects, proactive planning and time management
Display strong interpersonal skills
Good knowledge of Canvas site

The Benefits Counselor is responsible for managing the administration or orientation, benefits, and repatriation for all personnel affiliated with Northwestern University in Qatar.

Please note: This is an overseas position in Qatar, Middle East.  All final candidates will undergo a comprehensive background check.

Specific Responsibilities:

• Manage and assist all employees with all Benefits.  Liaison between Northwestern University Evanston Benefits Department and NU-Q campus employees for benefits implementation and information dissemination. Mediate between benefits providers and employees’ benefits-related questions.  Direct preparation and distribution of written and verbal information to inform employees of benefits, compensation and personnel policies.
• Back up to Assistant Director for Qatar Payroll and Bi-weekly Payroll
• Manage all of the pre-employment or post-arrival orientation of new hires. On-boarding and Off-boarding departmental management. Facilitate the new employee’s entry into the organization, as well as provide general information.
• Designer and webmaster of NU-Q intranet (SharePoint) for HR Department.  Prepare HR user friendly processes for employees and publish on HR SharePoint including building extensive document library.
• Instruct and assist employees on FASIS and KRONOS.  Prepare step by step guides for Internal and External Processes.
• Maintain an accurate and up to date orientation guide and work on continuously improving current orientation practices.
• Manage PwC scheduling and liaise with PwC and employees.
• Oversee and assist in the placement of employee’s children in private schools.  Point person for schools until employee arrives in country.
• Represents NU-Q at various meetings and events and other duties as assigned

Minimum Qualifications:

• Bachelor’s degree or equivalent combination of training and experience
• Three or more years of related experience
• Extensive knowledge of US and Qatari culture and benefits

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent verbal and written communication skills;
• Organizational and planning skills, including ability to prioritize work, handle multiple tasks simultaneously, set goals and enforce deadlines, while maintaining flexibility to reassess and prioritize goals;
• Ability to function competently in a team environment;
• Ability to take initiative, reasoning and problem solving skills;
• Ability to interact effectively with NU-Q campus communities including Qatar Foundation and external customers in a multi-cultural setting.

Preferred Qualifications:

• Master’s degree or equivalent combination of training and experience
• Orientation and benefit experience in an expatriate business setting
• International expatriate experience
• Existing State of Qatar resident

Preferred Competencies: (Skills, knowledge, and abilities)

• Working knowledge of medical facilities and insurance practices in Doha.

The position oversees the administration of all grants and research contracts. They involve multiple years, venues, collaborators, subcontractors, etc. The position ensures fulfillment of all requirements and compliance with rules and regulations. An important task is to develop and implement business systems to manage efficient pre- and post-award requirements.

The position, under the direction of the Dean and Senior Associate Dean, assists faculty in developing strategic plans regarding funding opportunities, research initiatives, collaborations and projects to increase and improve NU-Q’s research output. The position provides the faculty with expertise and advance problem-solving for grant and/or contract administration including interpreting clauses, reviewing contracts, and resolving issues pertaining to reporting and/or expenses.

Build a Research Culture at Northwestern Qatar:

• Supports research strategic and creative scholarship goals of NU-Q regarding the research activities of faculty and staff;
• Provides mentoring to NU-Q students participating in research activities;
• Organizes the Research Colloquia and Workshops throughout the academic year;
• Pursues new external funding opportunities and establish new research collaborations and partnerships, both within Qatar and outside Qatar;
• Engages in strategic three-year research planning with individual faculty members.

Pre-Award

• Provides conceptual, administrative leadership in pre-award research administration.
• Partners with PIs on proposal development, providing substantive feedback to PIs;
• Manages pre-award administration of grants &/or contracts.
• Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
• Proactively evaluates and resolves problems and makes decisions.
• Establishes procedures at NU-Q related to pre-award administration.
• Coordinates complex, large-scale multi-disciplinary, multi-element, and/or international proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
• Manages representation of sub-recipients, cost sharing and administrative costs on a proposal.
• Coordinates IRB and IACUC protocols.
• Prepares and reviews complete budgets and budget justification.
• Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.
• Creates and uses metrics to monitor, report and adjust pre-award performance.

Post-Award

• Leads post-award administration of research grants and contracts, ensuring that proposed projects meet the goals of the university and that necessary resources are available, and resolves issues with collaborators and/or other involved parties.
• Reviews account establishment.
• Manages effort commitments of key project personnel.
• Provides expertise in interpreting awards documents and sponsor guidelines;
• Approves high-value/high-risk expenditures.
• Reviews and reports grant expenditures.
• Verifies processing of cost share transactions.
• Reviews award budget status with PIs.
• Provides data needed for interim and final technical progress reports. Completes interim and final financial reports.
• Facilitates account close out activities, coordinating with ASRSP as needed.
• Establishes procedures at the small to mid-sized unit level related to post-award administration.
• Manages all day-to-day grant and/or contract functions such as administration, facilities, compliance, reporting, etc., ensuring that timetables are created and maintained as appropriate.
• Serves as the primary NU-Q Research Office representative to the Office of Research (OR), Office of Sponsored Research (OSR), Institutional Review Board (IRB), Office of Undergraduate Research (OUR), Accounting Services for Research and Sponsored Programs (ASRSP), and the Office of Export Control as well as with NU-E audit, funding and regulatory agencies, subcontractors, collaborators, institutes, centers, etc., by meeting regularly with stakeholder offices in Evanston.
• Recommends and facilitates procedural changes in grant and/or contract administration as necessary.
• Establishes procedures at NU-Q for post-award administration and implements policy to enhance research administration.
• Creates and uses metrics to monitor, report and adjust unit post-award performance.

Financial

• Oversees and manages all research portfolio fiscal activities, from research development to close-out activities, continually evaluating and recommending possible alternatives to minimize risk while maximizing goals.
• Ensures that budgets are created, proposed and administered in a fiscally responsible manner.
• Reviews transactions and resolves complex issues such as effort reporting problems and under or over-spent grant budgets.
• Provides information to senior management that is used for budgeting purposes of the university.

Compliance

• Leads compliance by implementing and overseeing policy and procedures in accordance with all appropriate NU policies & practices; Qatar Ministry of Public Health, local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
• Resolves compliance problems & issues working in conjunction with faculty.
• Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
• Alerts supervisor to potential higher risk compliance issues.

Supervision

• Supervises administrative or financial positions and/or mentor other administrative staff in research administration.
• Takes responsibility for training all technical and administrative staff in unit regarding research administration

Other

• Serves as the primary Research Office representative in the greater Doha research community, including at QNRF and the other Education City campuses.
• Engages in strategic relationship-building with various research partners in Doha, most importantly with QNRF and QF R&D.
• Actively engages in research activities in support of the overall research at NU-Q, exhibiting leadership of research activities through example.

Performs other duties as assigned.

Minimum Qualifications

• A master’s degree
• 3-5 years of research administration in a research-intensive higher education institution or research organization

Minimum Competencies

• Organization, time management, detail-oriented
• Multi-tasking, communication
• Self-starter, diplomatic, pro-active, manage stress
• Managing people

*Note:  Not all aspects of the job are covered by this job description.

Responsibilities:

• Risk management liaison with Northwestern’s Evanston campus.
• Risk management policy and procedures review and implementation i.e. business continuity, risk register.
• Insurance Management.
• Change Management tracking.
• Nurture relationships with industry experts, stakeholders and vendors, enabling NU-Q to respond adequately to risk.
• Coordinate student travel policy and procedure reviews.
• Facilitating or conducting training for NU-Q personnel in risk management.
• Undertake systematic reviews of B&F applications to ensure adequate governance for audit and record-keeping purposes.
• Implement changes as required to ensure the integrity of information recorded on NU-Q B&F systems (and other teams who have applications operating on QSolutions software).

Minimum Qualifications:

• Bachelor’s degree in business, risk management, or equivalent combination of training & experience.
• 4 years’ experience working in risk management, compliance risk assessment, audit or similar fields within the education sector.

Minimum Competencies:

• Ability to establish and maintain constructive and cooperative working relationships with a variety of internal and external personnel.
• Strong analytical and organizational skills.
• Ability to multi-task and demonstrate attention to detail within a dynamic environment..
• Excellent computer skills and proficiency with word processing, databases, and spreadsheet applications (Excel, Word, PowerPoint, Access).
• Ability to work independently, assess situations quickly, be proactive about identifying and implementing solutions to problems.
• Strong oral/written communication and organizational skills.
• Ability to use sound, independent judgment especially as it relates to workload management and efficiency.
• Ability to drive continuous improvement.

Preferred Qualifications:

• Master’s degree in business, risk management, or equivalent combination of training & experience

Preferred Competencies

•  Strong communication and time management skills to handle multiple requests and deadlines effectively.
• Adept at working collaboratively and cross-functionally. Good judgment with the ability to make timely and sound decisions.
• Results-driven initiative, critical-thinking skills, and continuous eye for improvement..
• Strong quantitative and qualitative skills with advanced proficiency in systems management.  Ability to work with large amounts of data and organize in a meaningful format.