Northern Ontario School Of Medicine Canada Careers 2022 | Apply For Administrative Assistant Jobs In Canada

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Northern Ontario School Of Medicine Canada Careers | Jobs For Administrative Assistant Jobs in Canada

Northern Ontario School Of Medicine Canada Job Accounting Jobs in Canada:– Northern Ontario School Of Medicine Canada Jobs portal open for Administrative Assistant jobs vacancy in their Canada Branch. Currently Northern Ontario School Of Medicine Canada Job Administrative Assistant Jobs in Canada available now. Candidates who are searching for This Jobs in Canada with relevant one year experience can apply for Northern Ontario School Of Medicine Canada Careers Employment. Salary will be given to the candidate after selection of $ 21.70 per hour (Not Conform).

Northern Ontario School Of Medicine Canada Careers Briefed Table

Department & Agency Northern Ontario School Of Medicine Canada
Job Profile –  Vacant Position Administrative Assistant
Job Status Full Time
Salary $ 21.70 per hour (Not Conform)
Job Location Greater Sudbury, Ontario
Job Type
Jobs In Canada

Overview / Job Description

Under the supervision of the Manager, Research Services, this position’s primary purpose is to provide administrative support to the Research and Graduate Studies Office. This position is covered by the Terms and Conditions of the OPSEU Unit 677 Collective Agreement (Unit 2). A copy is available on the NOSM University website. 

Responsibilities

Tasks may include, but are not limited to the following:

  • Opens and distributes incoming regular and electronic mail and other material and coordinates the flow of information internally and with other units and organizations. Prepares replies on routine matters.
  • Prepares, edits and proofreads correspondence, reports, presentations, and other required material/documentation. Prepares graphs, charts, spreadsheets, and schedules.
  • Formats official documents such as policies.
  • Schedules meetings, books rooms, and organizes video/teleconferences for office or committee members ensuring that all necessary arrangements are made. Committee support includes creation and distribution of agendas, recording and preparation of meeting minutes, coordination of follow-up required, dissemination of documents, etc.
  • Undertakes routine administrative tasks including arrangements for printing, photocopying, collation of documents, ensuring adequate inventory of supplies for office and general clerical duties.
  • Using approved NOSM University standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems.

Unit Specific Responsibilities

  • Supports the office members by making travel arrangements, preparing reimbursements, and maintaining calendar logistics.
  • Reconciles expenses, advising on policies and procedures, and obtaining approval signatures per internal office procedures.
  • Assists with procurement by sourcing information for purchase, completing forms, obtaining approvals, ordering and reconciling expenses.
  • Monitors and provides standard responses to emails received in the central email account, liaising with team members per internal office procedures.
  • Provides administrative support for events and workshops (i.e. Northern Health Research Conference, Graduate Studies orientation and workshops).
  • Maintains related graduate studies databases, and generates reports as requested.
  • Performs various tasks as needed by the Research Laboratory Coordinators, such as assisting with inventory of lab equipment.
  • Assists with Research and Graduate Studies Office activities such as awards, scholarships and grant management.
  • Helps coordinate the scheduling of committee meetings and the timeline of document approval to meet Senate and Executive Group deadlines
  • Performs other duties as required.

Qualifications

Education

  • A post-secondary diploma in Office Administration, Business Administration or other administrative-related discipline from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.

Knowledge, Skills And Abilities

  • Minimum of one (1) year of related experience is required
  • Experience in the post-secondary education environment
  • Understanding of policies related to research activities and graduate studies
  • Ability to adapt to new technology
  • Proficient in Microsoft Office programs
  • Experience with online meeting platforms (Google Meet, Cisco WebEx)
  • Experience with Sharepoint
  • Experience with survey platforms, eg. Qualtrics
  • Experience with database entry and spreadsheet management
  • Use discretion and maintain confidentiality
  • Strong writing, editing, and proofreading skills
  • Demonstrated experience recording and transcribing formal and/or informal minutes
  • Demonstrated time management skills
  • Ability to respond quickly in a dynamic and changing environment
  • Ability to work individually as well as part of a team
  • Superior customer service and strong interpersonal skills
  • Knowledge of the Occupational Health & Safety Act and Regulations that apply to the work being performed

Language

  • Must be able to communicate effectively in English (verbally, written and comprehension)
  • French/Indigenous language skills would be considered asset

Interested candidates are invited to apply online or submit a resume along with verification of academic accomplishments quoting the competition number # 2022-1638-AM to:

NOSM University
Attention: Human Resources
935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6
Email: [email protected]
Fax: (705) 671-3880

NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at [email protected]. NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements: “Yes, I am a Canadian citizen or permanent resident of Canada.” “Yes, I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.” “No, I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.” While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.

Final Selection for Northern Ontario School Of Medicine Canada Careers Jobs In Canada

Candidates who have the required eligibility Administrative Assistant position can apply through the Northern Ontario School Of Medicine Canada careers page link provides in the below section. You can check on this page all upcoming Northern Ontario School Of Medicine Canada Jobs in Canada and other Accounting jobs in Canada Government Jobs.

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