KAZARGROUP UAE Jobs Careers 2022 – Apply Online For Executive Assistant Jobs In Dubai

We are looking for an Executive Assistant who will be assisting the Chairman and other members of the senior management, responsible for the over-all office environment maintaining it as a safe, healthy and adequate place for the work requirements. The executive Assistant will also be responsible to manage the employees’ affairs, certain public relations, and providing assistance to the COO and the investment team when required.

Role and Responsibilities:

• Personal Assistant to the Chairman and other members of the senior management.

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.

• Prepare executive responses to routine memos, letters, or correspondence.

• Maintain register of all contacts.

• Assist in updating the Contacts List, populating new contacts, perform periodic reviews.

• Join meeting/calls and take comprehensive minutes whenever required.

• Responsible for the over-all office environment maintaining it as a safe, healthy and adequate place for the work requirements.

• Management of employee admin data folder.

• Manages employee affairs including marking attendances and leave day count, attire in adherence with company policies and procedures.

• Management of employees’ building/office access, parking space … etc.

• Follow up for vendor’s month end statements (e.g. Telecommunications, Travel Agents, Courier Services) submit to finance department, follow up for timely payment and receipts.

• Acts as team assistant to the Investment Team and Receptionist to the Firm.

• Assist on all other matters as directed by the Chairman.

Qualifications and education Requirements:

• Bachelor Degree

• Fluent in English – Arabic is a plus

• Prior experience in a related field

Preferred Skills:

• Excellent written and verbal communication skills

• Time-management skills

• Ability to pay attention to detail

• Organization skills

• Ability to multitask

• Basic understanding of frequently used computer software and programs, such as Microsoft Office

• Interpersonal skills

• Computer literacy.

• Verbal and written articulacy.

• Professional discretion.

• Efficiency.

Desire to work in a fast-paced, challenging environment and passion for delivering great customer experience is required.

Attention to detail and high capability to work on different projects in parallel

• Maintain confidentiality on all aspects of workload
• Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
• Pro-active ‘can do’ approach
• Ability to use own initiative and judgement
• Highly organized and capable of multi-tasking to meet deadlines
• Articulate an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organizational skills and able to follow up outstanding items as necessary
• Strong team player
• Excellent time / priority management skills
• Excellent communication skills
• Word / PowerPoint / Excel / Outlook / CRM and all other Microsoft applications
• Full training on all MS systems and policies will be provided